Privacy Policy - Youth Sports Axis

Last updated: October 11, 2026

The short version

Youth Sports Axis is a community directory for adults in youth sports: parents, coaches, trainers and directors. Here is what matters most:

No ads. Ever. We don’t run ads, we don’t sell your personal information, and we don’t use ad trackers or social media pixels.
Cookies are minimal. We use only the cookies the site needs. Maps load only if you click Load Map or turn on Maps & Location.
Adults only. The site is for people 18 and older.
A few providers help us run the site. They are listed below, along with what each one receives.
Questions or requests? Email he***@*************is.com.

What we collect

Your account. Email, first name, optional last name, username, profile type and password. Your password is stored in a protected (hashed) form.
What you add to the site. Profile details, posts, comments, group and forum content, and anything you upload.
Listings you create or claim. Organization name, location, description, contact details, links and logo. Listings are public.
Messages. Private messages, and messages you send through a Contact button or popup (your name, email and message).
Paid listings. Your billing details are entered into Stripe’s secure form. We keep a record of what you bought, when, the amount and your subscription status. We never see or store your full card number.
Search. The places and keywords you type into search, used to show results.
Points and badges. If you earn points or badges for activity on the site, we store them with your account.
Technical data. Your IP address, browser and device type, and the pages requested. Our hosting, security and spam-protection tools process this to keep the site running and safe.

How we use it

To run the site: accounts, listings, search, groups, forums and messages.
To deliver the messages you send, and to email you about your account, listings, billing and notifications you’ve asked for.
To process payments for paid listings and keep invoice records.
To keep spam and abuse out and the site secure.
To review reports, enforce our Terms and respond to takedown requests.
To meet legal obligations.

We don’t use your information for advertising, and we don’t build advertising profiles.

Who we share it with

We don’t sell your personal information. We share it only in these ways:

The public. Listings and anything you post in public areas can be seen by anyone, and search engines may index it.
Listing owners. When you use a Contact button or popup, the listing owner receives your name, email and message so they can reply.
Other members. Private messages go to the people you send them to. Group content is visible to that group’s members.
Service providers. These companies help us run the site and receive only what they need:
- Web hosting provider: hosts the site and its data.
- Content delivery and caching providers: speed up the site and serve some of its files and scripts, so they see your IP address.
- CleanTalk: spam protection. It checks visits and form submissions and receives details such as IP address, email, what you submit and how the form is filled in.
- Stripe: payment processing for paid listings. Stripe’s scripts load on pages across the site to help detect fraud.
- Google: maps and fonts, but only after you click Load Map or turn on Maps & Location.
- Email delivery provider: sends our emails.
Legal and safety. We may disclose information if the law requires it, to respond to a valid legal request, to protect someone’s safety, or to enforce our Terms.
A change in ownership. If Youth Sports Axis is sold or merged, your information may transfer to the new owner. We will tell you first.

Cookies and similar technologies

What we use

Essential cookies. They keep you logged in, remember your cookie choice and let the site work. You can’t turn these off.
Spam protection. CleanTalk may set a cookie and checks how forms are filled in to tell people from bots.
Payments. Stripe may set its own cookie when its scripts load.
Maps (optional). Maps load only after you click Load Map or turn on Maps & Location. Your browser then connects to Google, which receives your IP address and may set its own cookies. Google Fonts load with the map.

What we don’t use

No analytics cookies.
No advertising cookies.
No social media pixels.

Your choices. Use the cookie button on any page to change your choice at any time. You can also block or delete cookies in your browser settings, though parts of the site may stop working.

Messages, groups and member content

Public areas (listings, the public activity feed, public forums) can be seen by anyone, including people who aren’t members.
Groups. What you post in a group is visible to that group’s members. Members can copy or share it, so post only what you’re comfortable with.
Private messages. We don’t routinely read them. We may look at one to investigate a report, to enforce our Terms, or if the law requires it.
Other people’s information. Don’t post personal details about other people. Public pages must not show identifiable children.
Reports. Members can report other members and content (posts, comments, groups, forum posts, photos and videos.) with the Report option, or email he***@*************is.com about anything else. Reports go into a moderation queue. We verify a report before acting on it, and a report alone is not proof. We may decide no action is needed, and we can’t promise a set timeline.

Payments

Paid listings are processed by Stripe through our checkout. You enter your card details into Stripe’s secure form, and they go to Stripe, not to us. We keep invoice and subscription records: what you bought, when, the amount and whether the plan is active. Stripe’s handling of your data is covered by Stripe’s privacy policy. Renewal and cancellation terms are shown at checkout.

Adults only and children

Youth Sports Axis is for people 18 and older. It is not directed at children, and we don’t knowingly collect information from anyone under 18. If we learn that someone under 18 has an account, we will delete it. If you think a minor has an account, or a child’s information or photo appears on a public page, tell us at he***@*************is.com and we will act on it.

How long we keep data

Account and profile data: while your account is open. When you ask us to delete your account, we delete or anonymize it.
Messages and posts: until you delete them or your account is deleted. Content you shared with others may remain in their copies.
Invoices and payment records: as long as needed for accounting, tax and dispute purposes.
Reports and moderation records: we keep a record of each report (who made it, the reason, any note and the date) as long as needed to enforce our rules and resolve disputes.
Security, hosting and spam-check data: short periods, set by our hosting and spam-protection providers.
Backups: deleted data may stay in backups for a limited time before it is overwritten.

Your choices and rights

See and change your information. Edit your profile and account settings any time.
Ask for a copy, a correction or deletion. Email he***@*************is.com from the address on your account. We reply within 45 days.
Notifications. Change which emails you get in your account settings.
Cookies. Use the cookie button on any page.
California and other states. Residents of states with privacy laws can ask what we hold about them, ask us to correct or delete it, and ask us not to sell or share it. We don’t sell or share personal information for advertising, and we won’t treat you differently for asking.

No ads, no selling, and Do Not Track

We don’t run ads and we never will. We don’t sell or share your personal information for advertising, and we don’t track you across other websites. Because we don’t build advertising profiles, we handle Do Not Track and Global Privacy Control signals the same way as every other visit: we don’t track you either way.

Security

The site uses HTTPS to encrypt data in transit. Passwords are stored in hashed form, and card payments are handled by Stripe. No website can promise perfect security, so please use a strong, unique password and tell us right away if you think your account has been compromised.

Changes to this policy

When we change this policy, we update the date at the top. For changes that matter, we will also email members or post a notice on the site.

Contact

Youth Sports Axis
Email: he***@*************is.com